Who We NeedSomeone who can run 20+ events at once and never drop the ball. You live by your lists, catch patterns fast, and keep everything moving without being told twice. You are organized by nature, comfortable with AI tools, and thrive when there is a lot happening at the same time. This is not a one-or-two-events-at-a-time role — it is high volume, high pace, and high accountability.
What You Will Do- Review upcoming events and identify everything that needs to be prepped
- Keep event management systems accurate and up to date
- Build and maintain prep lists across multiple simultaneous events
- Confirm every event has complete details before production begins
- Relay prep needs clearly to the production team
- Chase down missing info and outstanding items proactively
- Assist with prep as needed and hand completed prep off to the packing team
- Occasionally assist with event setup or execution on-site
What You Bring- High-volume mindset — managing 20+ projects at once does not rattle you
- Pattern recognition — you spot what is missing or off before it becomes a problem
- List mastery — you build systems, maintain them, and actually use them
- Team experience — you know how to communicate and collaborate across a team
- Tech and AI fluency — you use tools to work smarter, not harder
- Adaptability — you can go from admin mode to hands-on support without missing a beat
