ADMINISTRATIVE ASSISTANT 3
Job Location:
Address: Pioneer Museum, 2340 North Fort Valley Road
Flagstaff, Arizona 86001
Posting Details:
Salary: 18.00 per Hour
Grade: 17
Closing Date: Open until Business Needs are Met
Job Summary:
The Arizona Historical Society is seeking TWO (2) dedicated ADMINISTRATIVE ASSISTANT 3 POSITIONS. Under general supervision, this position is responsible for front desk admission sales, gift shop sales and training volunteers. This Administrative Assistant 3 will assist with special events, store and room inventories, outreach and membership programs, recording meeting minutes and administrative assistance as needed; assist with facility cleaning of the various buildings, offices, restrooms, artifacts and some grounds work; and assist with ordering a variety of supplies and services, and scheduling vendors for repair and maintenance.
Job Duties:
• Front Desk and Gift shop sales: Performs cashier duties at the front desk and museum store; collects and accounts for fees for museum admission, memberships, and store purchases; provides information in response to visitor questions, direction, guidance, and concerns by phone and in-person; and responds to public inquiries about museum hours and accommodations.
• Performs a variety of administrative tasks; reports cash handling; records and completes all necessary reports concerning revenue, attendance, time sheets, deposits, mailings, meeting minutes, and facility rental contract tracking.
• Special Events: Hosts visitors; researches any specific needs for event; develops checklists to ensure all components are prepared for events; coordinates logistics for events; and supports facility rental use and provide specialized tours.
• Cleaning within and outside of the museum, which includes kitchen, bathrooms, gift shop, exhibit spaces and front porch.
Knowledge, Skills & Abilities (KSAs):
Knowledge of:
• General office procedures, customer service, retail sales to include ticketing and POS systems;
• Variety of office equipment.
Skill in:
• Oral and written communication;
• Google Workspace and Microsoft products;
• Team building and working with others.
Ability to:
• Demonstrate interpersonal relationships;
• Plan, analyze, coordinate activities and establish priorities;
• Research, learn, and adhere to state rules and regulations.
Selective Preference(s):
• Associates Degree in history or museum studies.
• Two years of work experience in customer service, retail sales, volunteer management, library, education, or museum work.
• Any combination of training and experience that meet knowledge, skills, and abilities may be substituted.
Pre-Employment Requirements:
• Ability to obtain a State of Arizona driver's license.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
The State of Arizona offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement:
• Positions in this classification participate in the Arizona State Retirement System (ASRS)
• Please note, enrollment eligibility will become effective after 27 weeks of employment
Contact Us:
If you have any questions please feel free to contact Rose Ibe at rose.ibe@azdoa.gov.
