The Expense Team Assistant Vice President will support and oversee key functions across the BXCI Expense Team, with responsibility for multiple day-to-day expense operations, developing team members, and driving process improvements across travel & entertainment (T&E) and invoice allocation workflows. This role requires a candidate who is highly motivated, detail-oriented, and able to operate effectively in a fast-paced environment supporting a wide variety of functions.
A strong background in Finance, Accounting, and expense operations is required. The successful candidate will bring significant experience in T&E and invoice allocation processes, expense policy adherence, expense reporting/status updates, and hands-on expertise with expense systems and workflow approvals.
Responsibilities:
Core Expense Operations & Oversight
- Lead the day-to-day management of T&E expense allocations and invoice allocation processes, ensuring accuracy, timeliness, and compliance with allocation procedures and firm policies.
- Oversee expense report reviews for adherence to policies and allocation procedures; act as an escalation point for exceptions and complex issues.
- Contribute to expense status reporting, including tracking approvals, aging, bottlenecks, and resolution plans.
- Field questions regarding invoice status and provide technical guidance for related workflows.
People Leadership & Stakeholder Management
- Manage, mentor, and develop junior team members; set priorities, provide coaching, and ensure coverage for critical processes.
- Serve as a key point of contact for employee questions related to T&E allocations, approvals, and expense process expectations.
- Train new employees on T&E allocations and invoice allocation workflows.
Systems Ownership (EAS + Concur) & Process Improvement
- Oversee workflows for T&E reports and approvals, including working with the team on documentation and training materials.
- Provide system administration support for Expense Allocation System (EAS) and operations (queue oversight, data maintenance, user support, and issue escalation).
- Assist with technical system troubleshooting and user assistance; coordinate with internal partners to resolve recurring system/process issues.
- Drive special projects to improve controls, reduce cycle times, and improve user experience.
Allocation Governance & Service Management
- Support allocation of select research and technology services and ensure proper allocation and documentation.
- Identify, assess, and escalate operational risks; recommend improvements and implement solutions with appropriate stakeholders.
Qualifications (Required)
- 5+ years of relevant experience in Finance, Accounting, expense operations, invoice allocation, T&E allocation, or related functions (asset management or financial services experience strongly preferred).
- 2+ years of people/team leadership experience including prioritization and training
- Required systems experience: hands-on experience with expense management systems such as Concur and EAS, including workflow approvals, reporting, and troubleshooting/user support.
- Demonstrated capability to review and enforce policy and allocation procedures, resolve exceptions, and follow up for approvals.
- Strong technical and analytical skills; highly detail-oriented with a strong control mindset.
- Proven capability to manage multiple tasks, shift priorities quickly, and support a wide variety of functions in a dynamic environment.
- Advanced Excel proficiency (e.g., pivots, lookups, reconciliation support).
- Excellent verbal and written communication skills, including the capability to summarize issues, develop recommendations, and make sound decisions.
- Proactive, takes initiative, and demonstrates strong ownership from problem identification through resolution.
The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.
Expected annual base salary range:
$130,000 - $200,000
Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.
Additional compensation and benefits offered in connection with the roleconsist of comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits; paid time off; life insurance; 401(k) plan; and discretionary bonuses. Certain employees may also be eligible for equity and other incentive compensation at Blackstone’s sole discretion.
