PROPERTY MANAGEMENT ADMINISTRATIVE ASSISTANT / FRONT DESK COORDINATOR
Location: Irvine, CA
Compensation: $20-$22 per hour(Depending on Experience)
Employment Type: Full-Time
Schedule:
Monday – Friday
8:30 AM – 5:30 PM
Lunch Break: 12:00 PM – 1:00 PM
About Us
We are a growing commercial real estate and property management company headquartered in Irvine, California. We manage office, retail properties throughout Orange County and are seeking an energetic, organized, and customer-service-oriented individual to join our team.
This position serves as the first point of contact for tenants, visitors, vendors, and clients entering our corporate headquarters. The ideal candidate enjoys helping people, thrives in a fast-paced environment, and is interested in building a career in commercial property management.
Position Summary
The Property Management Administrative Assistant / Front Desk Coordinator will manage the front desk operations of our three-story office headquarters while providing administrative support to the property management team. This individual will work closely with property managers and ownership to help coordinate the day-to-day operations of multiple commercial properties.
Responsibilities
• Answer and direct incoming telephone calls professionally and courteously
• Greet tenants, visitors, vendors, and clients and provide assistance and directions
• Maintain a professional and welcoming front desk environment
• Assist property managers with daily administrative tasks
• Prepare and distribute tenant invoices, rent statements, notices, and correspondence
• Process incoming mail and deliveries
• Coordinate service requests and communicate with vendors and contractors
• Track and organize tenant files and property records
• Assist with accounts receivable activities, including receiving and recording rent payments
• Prepare bank deposits and deposit checks
• Maintain office supplies and administrative records
• Schedule meetings and appointments as needed
• Support various projects and special assignments related to property management operations
• Provide assistance to executive suite tenants and help maintain a clean, professional, and welcoming common area environment.
Qualifications
• Positive attitude and excellent customer service skills
• Strong verbal and written communication abilities
• Professional appearance and demeanor
• Highly organized with strong attention to detail
• Ability to multitask and prioritize responsibilities
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Reliable, punctual, and dependable
• Previous administrative, receptionist, customer service, or property management experience is a plus, but we are willing to train the right candidate
What We Offer
• Stable full-time position
• Friendly and professional work environment
• Opportunity for growth within the commercial real estate and property management industry
• Hands-on experience working directly with property managers and ownership
• Competitive compensation based on experience
If you enjoy helping people, are highly organized, and are looking for a long-term opportunity in commercial real estate and property management, we would love to hear from you.
Please submit your resume and a brief introduction describing why you would be a great fit for our team.
