Overview
The Executive Administrative Assistant provides high‑impact, high‑velocity support to the CEO of CIS Secure. This role ensures the CEO’s time, priorities, and communications are managed with precision, confidentiality, and urgency. The ideal candidate thrives in a mission‑driven, fast‑paced environment, anticipates needs before they arise, and enables the CEO to operate at maximum effectiveness across internal leadership, customers, partners, and the Board.
Responsibilities
Executive Support & Prioritization
- Manage and optimize the CEO’s calendar, schedule, and daily workflow with strong judgment and proactive prioritization
- Coordinate internal and external meetings, briefings, and reviews, ensuring the CEO is fully prepared with agendas, materials, and talking points
- Serve as a gatekeeper and force multiplier—filtering requests, triaging issues, and ensuring the CEO’s time is spent on the highest‑value activities
- Maintain strict confidentiality and handle sensitive information with discretion
Communication & Coordination
- Draft, edit, and manage executive‑level communications, including emails, announcements, presentations, and Board materials
- Coordinate cross‑functional communication between the CEO and leadership team, ensuring clarity, alignment, and timely follow‑through
- Support preparation for customer, partner, and government engagements, including logistics, briefing materials, and follow‑up actions
Operational & Administrative Excellence
- Manage travel planning, itineraries, expense reporting, and logistics for domestic and international trips
- Track action items, deadlines, and commitments across the executive team; ensure timely execution and accountability
- Support special projects, strategic initiatives, and operational reviews as assigned by the CEO
- Maintain organized systems for documents, records, and executive workflows
Leadership Team Support
- Coordinate executive staff meetings, offsites, and leadership events
- Assist with preparation of strategic plans, quarterly business reviews, and performance updates
- Partner with HR and Operations on executive onboarding, culture initiatives, and internal communications
OPERATING HOURS AND EXPECTATIONS:
- This position anticipates mostly standard hours, with some variability based on requirements.
- This position is expected to perform work on-site at the Ashburn headquarters.
TRAVEL:
Qualifications
CLEARANCE:
- This position does not require an active security clearance at the time of application.
- Must be a U.S. Person and have the ability to obtain and maintain a government security clearance.
EDUCATION:
- Bachelor's degree in a relevant discipline preferred.
REQUIRED SKILLS AND EXPERIENCE:
- 5+ years of experience supporting C‑suite or senior executives
- Exceptional organizational skills with the ability to manage multiple priorities under tight deadlines
- Strong written and verbal communication skills; able to draft polished executive‑level content
- High degree of professionalism, discretion, and emotional intelligence
- Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word)
- Ability to work on‑site and support an executive with a demanding schedule
DESIRED SKILLS AND EXPERIENCE:
- Experience in defense, intelligence, federal contracting, or secure communications industries
- Familiarity with government customers, classified environments, or security clearance processes
- Experience supporting a CEO in a high‑growth or private‑equity‑backed environment
SUCCESS PROFILE:
The successful candidate will be:
- Proactive — anticipates needs and solves problems before they reach the CEO
- Detail‑obsessed — nothing slips through the cracks
- Calm under pressure — thrives in a fast‑moving, high‑stakes environment
- Trusted — handles sensitive information with absolute discretion
- A force multiplier —increases the CEO’s capacity, speed, and impact
PHYSICAL REQUIREMENTS:
This job operates in a professional office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Flexibility related to work hours as project demands arise.
- Must be able to remain in a stationary computer position for extended periods of time.
- Must be able to use hands and fingers to type.
- Must be able to reach with hands and arms for using a computer.
- Occasionally required to move 5 – 20 pounds.
Disclaimer:
This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required.
Benefits
WHAT WE OFFER:
At CIS Secure and its associated companies, Intrepid Solutions and Services and Darkblade Systems, we believe in promoting fair and transparent pay practices. We are committed to disclosing the compensation range for transparency and to set clear expectations for all applicants for this posting. This range represents the anticipated low and high end of the base salary for the advertised job, promotion, or transfer opportunity. Please note that the pay range provided is a good faith estimate for the position at the time of posting. The actual salary offered may vary based on various factors including but not limited to relevant experience, knowledge, skills and abilities, education, geographic location, as well as internal equity, and alignment to market data.Job Type: Full-time (onsite)
Pay Range: $85,000.00 - $115,000.00 per year
Benefits:
- 401(k) with company matching
- Dental insurance
- Medical insurance
- Health Savings Account option
- Flexible Spending
- Vision insurance
- Life and Disability Insurance
- Ancillary offerings (Hospital Indemnity, Accident, Critical Illness, Pet Insurance)
- Paid Time Off
- Holiday pay
