Assistant or Associate Director of Admissions & Recruitment

This role is first and foremost about being on the front lines of UATX admissions. You will serve as a primary ambassador of the university—traveling across Texas and the U.S. to speak at high schools, college fairs, and affinity groups; delivering engaging talks and presentations; and building relationships that open pipelines to our programs. You will help design and execute dynamic recruitment events and webinars that showcase UATX’s distinctive mission, while ensuring that every student and family you meet leaves informed and inspired.

Alongside this outward-facing work (approx. 80% of the role), you will contribute selectively to Academic Affairs (approx. 20%), supporting key projects that keep our academic operations running smoothly. The ideal candidate is entrepreneurial, mission-driven, and eager to combine the excitement of recruitment with the discipline of academic operations.

Admissions & Recruitment (Approx. 80%)

• Co-lead admissions strategy across undergraduate, graduate, and summer programs
• Represent UATX extensively across Texas and the U.S. through school visits, college fairs, talks, and affinity group outreach
• Deliver dynamic presentations that articulate the university’s mission and academic vision with clarity and inspiration
• Support the full admissions cycle: marketing, application review, communications, and yield
• Develop and manage recruiting pipelines through partnerships with schools, counselors, enrichment programs, networks, and international institutions
• Support and lead UATX recruitment programs and webinars, ensuring high-quality prospective student engagement
• Collaborate with marketing and communications to align recruitment messaging and campaigns
• Deploy AI-enhanced workflows for application decisioning, CRM management (Element451), and data-driven strategy
• Analyze admissions data to refine targeting and improve the applicant experience
• Build scalable systems and documentation to support a growing admissions operation
  
  
  
  
  

Academic Affairs (Approx. 20%)

• Support select day-to-day operations of undergraduate, graduate, and special academic programs
• Assist with curriculum planning, course scheduling, and faculty support where needed
• Partner with Communications on public-facing academic content
• Pilot and implement AI tools to streamline operations—e.g., class scheduling, student records, and internal communications
• Support faculty onboarding and manage academic policies and documentation
• Help with registrar functions, data tracking, and institutional reporting on an as-needed basis
• Execute high-priority academic projects requiring rapid learning and precision
  
  
  
  
  

What We’re Looking For:

• 0–5 years of experience in higher ed, admissions, tech, consulting, policy, or operations (or equivalent exposure)
• Strong alignment with UATX’s mission, values, and educational philosophy
• Deep grounding in the Western tradition and liberal education
• A nimble, action-oriented builder with startup instincts and a drive for institutional excellence
• Exceptional writing and communication skills; able to distill complexity across audiences and inspire prospective students and families
• Comfort with AI tools, data systems, and CRM platforms (especially Element451), and the ability to use them to improve real-world outcomes
• Strong organizational and systems-thinking skills; able to turn vision into structure and execution
• Track record of ownership, follow-through, and adaptability in fast-paced or ambiguous environments
• Entrepreneurial spirit, humility, and a hunger to learn
• Bachelor’s degree required
  
  
  
  
  

EEO / AA STATEMENT OF NON-DISCRIMINATION

UATX does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.