Who We Are

UnitedMasters is building a marketplace that connects artists, brands and fans - empowering artists to earn and grow. UnitedMasters has taken the bold step of building a music distribution service that, radically, puts artists first - disrupting the legacy music business by letting up-and-coming artists distribute their music directly to fans through streaming services while maintaining ownership of their master recording rights and up to 100% of royalties. Through the combination of UnitedMasters’ music distribution platform and its deep ties to brands, UnitedMasters enables independent artists and change-makers to grow and earn unlike any other platform.

The UnitedMasters team is made up of musicians, marketers, engineers, and storytellers with backgrounds from YouTube, SoundCloud, Pandora, Facebook, Uber, Dropbox, Complex, VICE, and more. We work hand in hand with the award-winning creative teams that forge those innovative partnerships at Translation (our in-house creative advertising agency).

We are looking for an organized and proactive Executive Assistant & Office Experience Manager to join the San Francisco Tech team at UnitedMasters! You’ll support the Chief Product & Technology Officer and manage day-to-day operations of our San Francisco office, ensuring a smooth, organized, and engaging workplace experience.

This role is based in San Francisco with four days in-office and one day remote.

What You'll Do

Executive Support

Provide calendar support for the Chief Product & Technology Officer: scheduling meetings, protecting focus time, and anticipating needs across shifting priorities.
Support productive meetings by coordinating agendas, collecting pre-reads, and preparing meeting materials and presentations from key stakeholders.
Manage sensitive matters with the highest level of confidentiality, professionalism, and discretion.
Plan and manage travel arrangements for the CPTO, ensuring alignment with business objectives.
Process, track, and reconcile executive expenses in a timely manner.

Office Management

Oversee day-to-day office operations to ensure a well-functioning, organized, and productive workplace.
Serve as the primary point of contact with building management for all facility-related matters, including visitor registration, keycard access, maintenance issues, and work order submissions.
Help reinforce and operationalize our 4x/week hybrid in-office policy, ensuring the office is prepared, welcoming, and fully resourced for high in-person attendance, while actively investing in a strong in-office culture through coordinating team gatherings, micro-events, and moments that bring people together.
Manage the ordering of office supplies, snacks, and beverages while maintaining appropriate inventory levels.
Coordinate office catering, lunches, and internal events that promote a positive and engaging workplace culture.
Support onboarding by preparing workstations, IT coordination for new hires, and working with internal teams to ensure smooth onboarding.

Knowledge, Skills and Abilities

Strong project management skills and ability to prioritize work to successfully balance several work streams at a time
Ability to pay meticulous attention to detail and possess a deeply pro-active, hands-on mentality
Possess deep appreciation and sensitivity towards people, culture, and values
Ability to execute on priorities with a strong sense of urgency, ownership and accountability
Ability to handle confidential and sensitive information with tact, diplomacy, and discretion
Proactive collaborator among various stakeholders and peers
Personable, smart, passionate, and optimistic.

Minimum Qualifications

2–3 years of experience as an Executive Assistant, Office Coordinator, or similar role
Strong organizational and multitasking skills with a proactive, service-oriented mindset
Experience managing administrative or project-related tasks independently

About UnitedMasters, Inc.

UnitedMasters Inc. represents the creative solutions company, Translation, and the leading software and services platform for independent creators, UnitedMasters. UnitedMasters enables ownership, exposure, and new paths for financial return for independent creators, while Translation helps brands leverage the power of contemporary culture to achieve transformational growth. Combined, UnitedMasters, Inc. is the world’s leading marketplace for cultural capital, connecting independent artists and brands to realize a future in which all creators own their future. Backed by Alphabet, Andreessen Horowitz, and Apple, UnitedMasters, Inc. is reimagining how brands and artists come together to tell their stories, build profitable growth, and push culture forward.

Salary Hiring Range: $105,000 - $125,000

Our salary ranges are based on paying competitively for our size and industry, and are one part of many compensation, benefits and other reward opportunities we provide (e.g. bonus, stock options, 401(k) match, etc.)

Individual pay rate decisions are based on a number of factors, including qualifications for the role, experience level, skillset, and balancing internal equity relative to peers at the company. We expect the majority of the candidates who are offered roles at our company to fall healthily throughout the range based on these factors.

The range above is for the expectations as laid out in the job description, however we are often open to a wide variety of profiles, and recognize that the person we hire may be less experienced (or more senior) than this job description as posted. If that ends up being the case, the updated salary range will be communicated with you as a candidate.

The salary range above is for the NY/CA. As a company, we have a location based strategy, which means the salary range could be lower or higher than this if the role is hired in another location.

UnitedMasters

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Executive Assistant & Office Experience Manager