Executive Assistant / Life Manager (Founder Support - Hybrid Personal + Business)

Location: Buffalo, New York, USA (On-site + Local Travel Required | Relocation Supported)
Working Hours: 7:00 AM - 5:00 PM (Flexibility + On-Call Availability Required)
Employment Type: Full-time (1099)
Compensation: $60,000 - $85,000 USD annually

Role Overview

We are seeking a high-performance Executive Assistant / Life Manager to support a fast-paced founder across both business operations and personal life management.

This is not a traditional EA role. This is a "right-hand operator" position designed for someone who can think, act, and solve problems independently while keeping up with a high-energy, fast-moving environment.

You will act as a gatekeeper, executor, and problem-solver, managing everything from daily logistics and errands to business coordination and communication filtering.

The ideal candidate is highly intelligent, proactive, organized, and resourceful, with the ability to figure things out quickly without constant direction.

Key Responsibilities

Executive & Personal Support

Manage day-to-day errands, logistics, and scheduling
Coordinate school drop-offs/pickups and activities for children
Handle purchases, bill payments, and household coordination
Prepare morning routines (light meal prep, coffee, shakes, etc.)
Act as a life manager, reducing the founder's time spent on non-essential tasks

Business Support & Operations

Monitor and manage email inbox and communication flow
Filter, prioritize, and respond to messages, requests, and tasks
Coordinate with internal team, leadership, and partners
Assist with inventory coordination and operational follow-ups
Ensure tasks are completed quickly and efficiently across teams

Communication & Gatekeeping

Act as a central communication hub between the founder and team
Join or manage text/email threads, ensuring nothing is missed
Push only high-priority, relevant information to the founder
Follow up aggressively to ensure execution and closure of tasks

Problem Solving & Execution

Take ownership of day-to-day problems and requests
Identify solutions without needing step-by-step instructions
Handle issues independently when possible
Escalate only when necessary with clear, structured context

Requirements

Required Experience

3-5+ years as an Executive Assistant, Personal Assistant, or Life Manager
Experience supporting busy founders, executives, or high-net-worth individuals
Proven ability to manage both personal and business responsibilities
Strong experience in fast-paced, high-demand environments
Demonstrated ability to work independently with minimal guidance

Tools & Systems

Required:

Google Workspace (Gmail, Calendar, Docs)
Basic tech proficiency (file management, systems navigation)

Nice to Have:

Project management tools (Asana, ClickUp, Monday)
CRM or operational tools (e.g., GoHighLevel)
Familiarity with automation or AI tools

Additional Requirements

Must be based in or willing to relocate to Buffalo, NY
Valid driver's license and ability to run local errands daily
Comfortable working in a hybrid environment (home, office, travel locally)
Female candidates preferred due to family-related responsibilities

Benefits

Compensation: $60,000 - $85,000 USD annually

Why Join

This is a high-impact, high-trust role working directly with a founder in a growing business.

You will gain exposure to:

Business operations & decision-making
High-level problem solving
Executive-level communication

Potential growth into Chief of Staff / Operations leadership roles

Trivium Group

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