PRINCIPAL RESPONSIBILITIES:
The Coordinator, National Advancement is responsible for a high level of multi-tasking across all
core administrative functions as well as prospect research, event coordination, fundraising proposal
and presentation support and special projects. This position reports to the Director, National
Advancement and supports fundraising efforts across the advancement office.
PRINCIPAL DUTIES:
• Work with the Director, National Advancement to manage donor projects involving individual
giving including: AFI’s National Council, AFI’s Alumni and mid-major donor prospects to ensure
priority projects are completed in a timely manner and a high-quality level.
• Schedule donor meetings and coordinate follow-up for the Director, National Advancement and
other Advancement team members as requested.
• Manage administrative functions including expense reporting, ordering and maintaining
supplies, subscriptions and department files.
• Manage special projects and events as assigned by the Director, National Advancement,
including the development of solicitation materials, follow-up, events, donor recognition and
benefit fulfillment.
• Develop detailed research briefings on prospective and current donors utilizing on-line
databases, existing files and other research tools.
• Coordinate pledge reminders, donor invoices, gift transmittals and acknowledgements for donor
contributions.
• Assist AFI National Council and other donors with requests for special assistance.
• Work with colleagues in the Advancement department to maintain Tessitura database; promote
best practices, including list management and support functions.
• Periodic special event work, supporting National Council and other donors.
• Assist at various AFI special events as needed, including Individual Giving events, AFI FEST, AFI
Life Achievement Award and summits of the AFI National Council.
• Perform other duties as assigned.
EXPERIENCE/SKILLS REQUIRED:
• Bachelor’s Degree required.
• Two years administrative/executive assistant experience preferred.
• Advancement, special events or other fundraising experience preferred.
• Exceptional project management skills, including accuracy and attention to detail.
• Excellent oral and written communication skills, including strong grammatical and proofreading
abilities.
• Strong diplomacy skills and consistent professionalism are mandatory; this includes the ability to
maintain complete confidentiality and discretion at all times.
• Highest level of proficiency related to all core administrative functions, including computer
proficiency with expertise in Microsoft Word, Excel and Canva, experience with donor database
management and on-line research databases.
• High proficiency working with the Tessitura database is essential.
• Strong self-motivation and self-initiative; ability to take direction as well as work independently
on multiple projects.
• Proven ability to handle numerous details with appropriate follow up and reporting activities.
• Ability to establish and maintain rapport with staff, faculty, high-level donors, patrons and guests
in a professional environment.
• Personal integrity and the ability to inspire confidence and trust.
• Experience or knowledge of film preferred.
Salary: $72,500 - $75,000

The American Film Institute

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Coordinator, National Advancement