Business Support Executive | Global Executive Search | New York

Our client is a globally recognised, boutique executive search firm operating exclusively on retained mandates — working with some of the world's most respected organisations to secure transformational senior leadership talent. With a strong international presence and a reputation built on precision, discretion, and genuine market expertise, this is a business where quality of work and quality of relationships sit at the centre of everything.

The Role

This is not a traditional EA or office manager position. As Business Support Executive, you will be embedded within a specialist search division, acting as the operational backbone for a team of Partners and Associates who are managing complex, senior-level retained mandates. Your role is to elevate the execution of every client and candidate touchpoint — from the materials that land on a CEO's desk to the seamless coordination of schedules across multiple time zones.

You will work closely with Partners to ensure client-facing deliverables are polished, consistent, and on-brand; coordinate complex diaries, travel, and scheduling; and act as a key liaison between clients and candidates throughout the search lifecycle. You'll also collaborate with the wider Business Support team to drive process improvements and bring a creative, solutions-oriented approach to how operational support is delivered at a senior level.

Day-to-Day Responsibilities

Managing complex internal and external calendars, scheduling, and international travel logistics
Supporting the production of high-quality client-facing materials including pitch decks, presentations, and search documentation
Acting as the liaison between clients, candidates, and the search team throughout the mandate process
Owning the client and candidate experience for some of the firm's most senior and long-standing relationships
Collaborating with the wider Business Support team to ensure consistency, quality, and accuracy of all materials
Liaising with building management and ensuring the team is current on any operational policy updates
Identifying and leveraging third-party platforms and tools to improve efficiency and streamline processes across the team

The Ideal Candidate

Background in a marketing, business support, or operations function — ideally within a professional services, financial services, or executive search environment
Exposure to third-party platforms and productivity/content tools that support senior stakeholder operations (you don't need to be a designer — you need to know what good looks like and how to get there efficiently)
Exceptionally organised with strong attention to detail and the ability to manage multiple priorities simultaneously
Confident communicator with a polished, professional manner — you will be representing the firm at the highest level
Proactive, solutions-oriented, and comfortable operating with discretion in a fast-paced, high-stakes environment
Genuine interest in the world of executive search and leadership advisory

What's on Offer

A rare opportunity to work within a truly elite, globally respected executive search environment
Exposure to C-suite stakeholders and some of the most complex and interesting leadership mandates in the market
A collaborative, high-calibre team culture where operational excellence is genuinely valued
Competitive salary and benefits package

If you are a polished, commercially aware business support professional looking to take your career into a high-quality, purpose-driven environment, we would love to hear from you.

Contact Monika McDermott at Summit Rec2Rec — monika.mcdermott@summitrec2rec.com

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Business Support Executive