*Position Summary

The Executive Administrative Assistant is a dedicated support role to the Vice President of Property Management which includes but is not limited to, regional property management functions and new home design, acquisition, delivery and installation. This position will provide administrative support for out-of-state properties using telephone, email, text, computer messaging and other forms of communication to track tenant activity, rent collection, rule violations, rent increases, capital improvement projects, new home activities, landscape maintenance, tree maintenance, snow removal and other property specific tasks. This position also supports new home activity in California, Colorado, Idaho and Nevada, which includes but is not limited to, identifying new home opportunities within the company portfolio of properties, as well as potential new home opportunities outside the portfolio, coordinating and tracking the removal of existing pullout homes and clearing lots, monitoring new home manufacturing, delivery, setup and completion.

*Company overview

Founded in 1958, The Star Companies is a family-owned and operated firm specializing in the manufactured housing industry. With communities throughout California, Colorado, Idaho and Nevada, we provide value in housing and integrity in service. Star's Mission Statement is: We provide superior service to manufactured home communities, maximizing value of the properties that we are entrusted to serve.

*Company Core Values

Expect Excellence
Strong Work Ethic
Take Ownership
Willing to Learn
Do the Right Thing
Treat Everyone with Respect

*Position Performance Objectives

The essential functions include, but are not limited to the following:

Receive, read and summarize incoming mail, email and telephone calls.
Work closely with resident managers in managed portfolio to ensure timely rent collection, effective rule enforcement, timely capital improvement project completion, and smooth and consistent property operations.
Track new home activity in California, Colorado, Idaho and Nevada by communicating with other employees, factories, delivery transporters, contractors, vendors and government enforcement agencies.
Compile reports and track trends in occupancy, delinquency, and marketing in managed portfolio areas.
Follow up on action items after VP makes property visits to include, but not be limited to, monitoring, adding, deleting and calendaring projects and various activities.
Create and track resident notices for late rent and rule violations.
Assist in compiling data for budgets, audits, investors, clients and governmental agencies.
Maintain schedule of meetings, park visits, deadlines, airplane, hotel and car rental arrangements, and related appointments.
Finalize tenancy applications and prepare lease documents as needed for managed portfolio.
Prepare resident rent/utility statements for the properties within the portfolio.
Maintain familiarity with laws of the states where managed portfolio is located.
Other duties as assigned.

*Key Competencies

Work well under tight deadlines, manage priorities and complete assigned tasks with minimal oversight.
Possess a well-rounded mix of general administrative abilities.
Possess excellent written and verbal communication skills.
Possess superb organizational skills.
Possess advanced computer skills using Microsoft Windows, Word, Excel, and Outlook. Experience using Microsoft Teams, Publisher and PowerPoint a plus.
Understand and preserve the confidentiality of sensitive information and matters.
Possess a valid driver's license.

*Physical Requirements

Has the ability to work at the corporate office in front of a computer screen/typing approximately 90% of a typical working day.
Has the ability to bend, reach and lift boxes and office supplies up to 30 pounds.

*Experience Requirements

AA Degree minimum
Minimum 3 years' multi-family residential property management experience
Strong proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace
Experience with property management platforms (Rent Manager, Yardi, AppFolio, or equivalent) is a plus
Excellent written and verbal communication skills
Mobilehome park experience, preferred but not required
Bilingual (English/Spanish) preferred but not required

*What we offer

Medical, dental and vision benefits
401k plan with company match
10 paid holidays
5 vacation days first year, accrual begins immediately

Hourly Range: $25 - $27.50 per hour DOE, 40 hours/week, Monday - Friday

Location: Tustin, CA 92780

If this position caught your eye, apply online now.

We are an Equal Opportunity Employer.

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

Click Here to Apply or use the link below
https://starmanagement.isolvedhire.com/jobs/1540843-43856.html

Star Management

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Executive Administrative Assistant