About the job

Stanford Department of Pediatrics’ mission is to improve children’s health through innovative and compassionate care, education, advocacy, and discovery. Our faculty is committed to delivering the highest level of care to pediatric patients in our hospitals and outpatient units. We are seeking an experienced, self-directed Research Administrator 3 to provide temporary support in the Divisions of Pediatric Critical Care, Pediatric Pulmonary, Asthma, and Sleep Medicine, and Quality of Life and Pediatric Palliative Care.

The Research Administrator 3 to support the proposal preparation and post award activities for a large volume and diverse set of federal and non-federal sponsored research projects and clinical trials, involving multiple sub-awards, principal investigators, and/or cross-school initiatives. The incumbent will support faculty across the three divisions. This position is to report to Finance and Research Administration Manager. The research portfolio is growing and offers the incumbent the opportunity to work with brilliant researchers committed to improving the lives of children by advancing bench to bedside research.

The ideal candidate brings a minimum of five to seven years of academic research or sponsored project administration experience, thrives in fast-paced environments, and requires minimal supervision to deliver exceptional results. Stanford experience focused on sponsored projects a plus.

This is a temporary, 6-month role. Local candidates will be expected to work a hybrid schedule; remote will be considered for the right candidate, with occasional travel to Palo Alto required. Compensation is location-based and will be adjusted accordingly.

We are a growing team including long-tenured faculty, staff, and leadership. The Division activities reach all parts of the mission: patient care, education, and research. The Research Administrator 3 will have a great deal of exposure to all these areas and will be communicating with a broad range of individuals, internally and externally. Within the Divisions, there is a strong operations team of about 30 people. We are a supportive group that prioritizes well-being, with many team events and opportunities for professional development and personal growth. We value balancing home and work life. We foster an environment that leads to fulfilling and rewarding careers at Stanford University for all staff. The Department hosts many events and training opportunities and is a place where staff are nurtured.

Duties include:

Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process; review documents for completeness and compliance.
Develop, prepare, and finalize project budgets, and provide budget justification.
Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.
Manage closeout process and audit inquiries; submit final reports and certificates.
Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.
Serve as a resource on subject area and overall technical resource to principal investigators and other university staff.

* * - Other duties may also be assigned

Desired Qualifications:

Five to seven years of experience with academic research/sponsored project administration.
Stanford experience focused on sponsored projects a plus.

Education & Experience (Required):

Bachelor's degree and five years of job related experience, or combination of education and experience.

Knowledge, Skills and Abilities:

Expert knowledge and fluency of governmental regulations.
Knowledge and ability to understand, interpret, and communicate university policies and procedures.
Excellent oral, written, and communication skills.
Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
Strong accounting skills; knowledge of accounting principles.
Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
Expert in project management, including managing international collaborations and complex multi-sub award contracts.
Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
Extreme attention to detail.
Ability to work well independently, but also to seek or offer assistance when needed.
Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
Excellent time management and organizational skills.

Certifications & Licenses

Cardinal Research Administration Foundational Training (CRAFT) I and II desired

Physical Requirements*:

Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
Rarely lift, carry, push and pull objects weighing 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford University provides pay ranges representing its good faith estimate of what the University reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. The pay range for this position working in the California Bay area is $63-65/ hour.

Pay: $63.00 - $65.00 per hour

Expected hours: 40.0 per week

Work Location: Hybrid remote in Palo Alto, CA 94304

Stanford University

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Temp Research Administrator 3