Special Instructions

Dear Applicant,

The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following:

Social Security Number
Date of Birth
Age
Citizenship Status
Gender
Ethnicity/Race
Marital Status
Applicant Photos

* A redaction guide can be found by clicking here.

Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.

Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Institutional Advancement and External Affairs

Salary Range: $107,813- $151,979

General Statement of Job

Reporting to the Vice President for Institutional Advancement and External Affairs (VPIAEX), the Executive Director of Foundation and External Affairs is the principal leader responsible for identifying, cultivating, soliciting, securing, and stewarding individual prospects and donors for bequests and complex planned gifts to South Texas College. In addition, the Executive Director-Foundation and External Affairs will maintain relationships with chambers, service organizations, community groups, corporations, city, county and state officials to support the strategic relationship building goals of South Texas College.

Specific Duties and Responsibilities

Essential Functions:

Creates, cultivates, and manages the South Texas College Foundation and External Affairs portfolios/relationships of donors and prospective philanthropic organizations.
Develops assigned donors and prospects through various cultivation calls, letters, and handwritten notes, with an emphasis on successful face-to-face meetings.
Develops and implements a detailed strategic plan designed to meet fundraising goals while providing vision, leadership, and administrative oversight of South Texas College Foundation.
Interacts with a wide variety of benefactors, community members, South Texas College alumni, faculty, staff, students, administrators, South Texas Foundation Board members, and South Texas College Board members to develop fundraising resources.
Responsible for developing and implementing strategies, campaigns, and other fundraising program plans and presentations for identifying, qualifying, cultivating, and soliciting current and prospective donors from individuals, corporations, and other external entities.
Provides leadership on donor prospect development, strategic partnerships, community relations, special initiatives, gift solicitation and meets with state/national philanthropic developers.
Assists the VPIAEA and College President in establishing strong relationships with donors, the not-for-profit community, directing public awareness, and marketing efforts toward promoting the good works of the College.
Oversees the progress and completion of departments' goals and strategies, including the overarching goals. Oversees ongoing reporting to external accountant (monthly/annually).
Responds to complex inquiries and complaints received from internal and external sources. Responds to and monitors grant inquiries.
Researches, documents, and analyzes specific issues regarding the College's Foundation and External Affairs.
Establish and administer policies and procedures that maintain the highest level of stewardship in overseeing the investments and use of gifts. Maintains knowledge of the College's policies, procedures, applicable federal, state, local laws and regulations.
Communicates with legal advisor(s), stays informed about changes in regulatory issues affecting foundations and/or nonprofits, transmitting to the Foundation's Board of Directors as necessary.
Facilitate the recruitment and orientation of new Foundation Board Directors, using coaching and mentoring skills to develop fundraising and donor relationship skill sets among board members.
Reviews proposal forms, submits proposals, and prepares presentations to be sent to Foundation Board of Directors; noting potential issues.
Plans Foundation Board of Directors meetings with the Foundation Chair, and prepares all necessary support materials. Records, constructs, and maintains official records of minutes and governing documents.
Maintain relationships with chambers, service organizations, city, county and state officials. Represents the South Texas College foundation to other foundations, philanthropic support organizations, and grantees.
Networks within the community and participates in partnership/collaborative opportunities with other Grantmakers and nonprofit organizations, as appropriate.
Travels throughout the college district and requires some out of state travel, as needed. Represent the college as a member of organizations as appropriate and attend off-campus events, which may involve evenings and/or weekends.
Performs other duties as assigned.

Required Education and Experience

Bachelor degree required; Master's degree preferred.
At least five (5) years of combined experience in increasingly responsible leadership and fundraising (including significant experience in donor solicitation, and familiarity with fund raising practices), financial sales, estate and financial planning, or other related areas required.
Experience collaborating with high-level volunteers, donors, and program staff is required.
Experience, familiarity, and/or ability to work in a complex non-profit organization consisting of multiple departments, programs, and foundation priorities is required.
Familiarity with fundraising issues and professional workplace ethics is required.
At least five (5) years of experience in higher education fundraising, strongly preferred.
A successful track record of fundraising with annual and/or planned gift donors is preferred.
Professional working proficiency in writing, reading, and/or speaking Spanish is preferred but not required.
Experience in higher education and in community college setting is preferred.

Required Knowledge, Skills and Abilities

Highly developed relationship management skills, the ability to listen and create a tailored pitch, and be excited by the responsibility of playing a key role in securing funding to support the College's gift planning goals.
Superior written, verbal, and interpersonal communication skills.
Strong organizational skills, attention to detail, and the ability to be self-motivated and disciplined.
A knowledge of how best to utilize/maximize/analyze prospect research.
A motivated self-starter who takes initiative, anticipates, challenges, and follows through to deliver results.
A personable and engaging individual with a consistently professional appearance when interacting with internal and external constituents.
A hardworking, self-motivated individual who fully dedicates energy to a cause and is willing to "go beyond the job description", including extending extra effort when necessary to see projects to successful conclusions.

Checks, Certificates, Licenses, and Registrations

Security Sensitive position: all applicants are subject to a criminal background check under South Texas College policy.
In addition, subject to a federal background check.
Must have or qualify for a valid Texas driver's license and proof of liability insurance.

Physical Requirements

Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects.
Perceiving the nature of sounds at normal speaking levels with or without correction.
Ability to receive detailed information through oral communication, and to make the discrimination in sound.
Ability to make rational decisions through sound logic and deductive processes.
Applying pressure to an object with the fingers and palm.
Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
Sitting, particularly for sustained periods of time.
Close visual acuity to perform an activity such as: preparing and analyzing data and figures, transcribing, viewing a computer terminal, and/or extensive reading, including color, depth perception, and field vision.
Mobility to accomplish tasks, particularly for long distances or moving from one work site to another.

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

Minimum Compensation
$107,813.76 Annual
Desired Start Date
June 02, 2025
Posting Close Date (No Close Date if Blank)
22 May 2025 11:59pm

South Texas College

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Executive Director-Foundation and External Affairs