Role Summary

The Executive Assistant provides high-level administrative and operational support to senior leadership. This role requires exceptional organization, discretion, judgment, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant serves as a trusted partner, helping executives operate efficiently and focus on strategic priorities.

Key Responsibilities

Executive Support

Manage complex calendars, scheduling meetings across multiple time zones
Coordinate travel arrangements, itineraries, and expense reporting
Prepare agendas, presentations, briefing materials, and follow-up notes
Handle confidential and sensitive information with discretion

Communication & Coordination

Serve as a primary point of contact between executives and internal/external stakeholders
Screen and prioritize emails, calls, and requests
Draft and proofread correspondence and reports
Coordinate board meetings, leadership meetings, and special events

Operations & Office Management

Track action items and ensure timely follow-up on executive priorities
Assist with special projects, research, and ad hoc initiatives
Plan and implement company events, meetings, meals and snacks
Assist with purchasing, receiving, vendors and related software

Qualifications

Required

5+ years of experience supporting senior executives
Exceptional organizational, time-management, and multitasking skills
Strong written and verbal communication skills
High level of professionalism and sound judgment
Proficiency with Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel)

Preferred

Experience supporting C-level executives
Exposure to board relations or investor-facing activities
Experience in biotech/tech
Bachelor’s degree or equivalent experience

Key Competencies

Discretion and confidentiality
Attention to detail
Proactive problem-solving
Ability to work independently and manage ambiguity
Strong interpersonal skills

Why Join Us

Work closely with senior leadership
Meaningful impact on organizational effectiveness
Competitive compensation and benefits
Collaborative and high-performance culture

Soley Therapeutics

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Executive Assistant