‹ Back to all

Position Details

Executive Assistant

Apply Now

Regular, F/T

Summary

Summary

Work in a dynamic environment in the heart of Gaia!

Gaia is seeking an Executive Assistant to support three C-level Executives.

The ideal candidate would have a Bachelor’s degree and a minimum of 5 years’ experience in an Executive Assistant role directly supporting C-levels. Additionally, the candidate should display professionalism, be highly organized, positive, trustworthy, show attention to detail, and possess a desire to thrive in a consciousness-raising company.

The EA is an integral liaison for the Executives and is responsible for a broad range of professional-level functions including comprehensive calendar management, deck preparation, travel coordination, and other tasks as assigned.

At Gaia, soft skills are key to success. We seek candidates with strong interpersonal abilities – effective communication, teamwork, prioritization, and problem solving – who can adapt to change, manage conflicts with empathy, and collaborate well with diverse teams. While technical skills matter, we highly value those who build positive relationships, contribute to a supportive culture, and approach challenges with a solution-oriented mindset. If this sounds like you, you’ll thrive in our dynamic environment.

Must be able to work on campus in Louisville, CO.

US citizenship or an existing work visa is required

Gaia subscribers strongly preferred

Non-smoker

Responsibilities

Professional representation of company and executives when greeting visitors or communicating on behalf of Company
Answer and screen calls with diplomacy
Comprehensive calendar management using MS Outlook
Coordination of travel for Executives, board members, prospective employees, and team members, summarization of itineraries,; cross-departmental scheduling/coordination
Comprehensive data management using MS Excel including data entry, pivot tables, VLookup, and monthly expense/account reconciliation
Event coordination such as quarterly company-wide meetings, community events, parties, and corporate board meeting
Meeting space/conference room calendar management
Create and manage PowerPoint presentations and Excel spreadsheets
Develop and carry out an efficient documentation and filing system
Other administrative functions such as processing mail and package deliveries, maintaining office supply inventory, proofreading correspondence, and research for company initiatives
Liaison with outside vendors and corporate facilities manager
Maintain an organized workstation and executive area
Other duties as assigned

Qualifications

Bachelor’s degree
A minimum of 5 years’ experience in an Executive Assistant role directly supporting C-levels
Strong verbal and written communication skills; proficiency in English; bilingual a plus!
Professional and positive demeanor with clients, management, staff and board members
Exceptional organizational, prioritization and time management skills; flexible with changing priorities or delays
Ability to work independently and take initiative
Effective problem-solving skills with the ability to anticipate issues and resolve them
Strong proficiency in MS Office (Outlook, PowerPoint, Word, Excel) as well as Adobe Cloud and Google Docs; advanced-level MS Excel a plus!
Tech savvy; familiar with PCs, Macs, Smartphones and similar devices
Strong computer and Internet research skills
Capable of handling sensitive information with discretion
Some overtime required
Strong familiarity with and affinity for our content is a prerequisite to applying

Compensation

Type: Salary
Range: $70000 - $85000 (USD)

More About Gaia

Gaia exists as a transformational network to empower a global conscious community.

Gaia (Nasdaq: GAIA) is a publicly traded company in Louisville, Colorado. We offer global video streaming of over 8,000 original series, shows, films, documentaries, and practices for conscious living to our members in over 190 countries. Our vast video library serves as a vessel for the community we seek to empower. We are not a subscription service that streams whatever pays our bills. Our content goes deep into select niches of Seeking Truth, Transformation, Alternative Health and Yoga channels. We often cover subjects that other media companies won’t touch.

We expect you did explore Gaia’s library of original shows, documentaries, and films. If our work on ancient wisdom, who are we, our true history, coverups, and metaphysics resonates, you might be a good fit for Gaia. We seek to hire and inspire employees who embrace our mission to empower a global conscious community, who hope their work empowers our community of inspired members, to be a catalyst of transformation. The best work we do every day is to remember our vision is “to empower the evolution of consciousness.”

The perks of working collaboratively with a team dedicated to sharing this mission include an on-site gym; a beautiful solar-powered campus, complete with hiking and running trails, community garden, and a labyrinth; and an on-site, mostly organic café that serves breakfast and lunch daily including a full-service espresso bar featuring locally roasted coffee.

Full-time employees are offered alternative and traditional medical benefits including preventative coverage; as well as dental, vision, 401K, and life insurance.

Apply Now

Gaia
About Gaia
Devices
Community Guidelines
Terms of Use and Privacy
Spam Policy
Cookie Settings
Community
Help Center
Careers
Write for Gaia
Events
More from Gaia
Investor Relations
Shop
Become a Partner

Connect With Us

Gaia Apps

✕

Log In

Username or Email

Password

or

Forgot Password

New To Gaia? View Options & Sign Up.

Contact Customer Service

Forgot Password

Enter your email address and we'll send you a link to reset your password.

Email

Link Sent!

A link to reset your password has been sent to you.

Log In

Email

No account associated with this email. Please, check spelling

Unknown error. Please contact support.

or

New To Gaia? View Options & Sign Up.

Contact Customer Service

A 6-digit code was sent to

Code expired, send again

wrong code, try again

Unknown error. Please contact support.

Didn’t get a code? Send again

or Sign up with a password instead

We use cookies and similar technologies to run this website and help us make recommendations for you. See our Privacy Policy here.

Realwings LLC

New Jobs

Executive Assistant