Research Coordinator

Location: Toronto-661 University

Department: Knowledge Synthesis & Evaluation Services

The Role:

The Research Coordinator ensures the smooth and efficient day-to-day operation of synthesis and research activities; to serve as the primary administrative point of contact for internal research staff and as the principal operational liaison for other synthesis, research organizations, funding agencies and regulating bodies; to provide overall coordination for projects and conduct synthesis and research; to develop products such as background documents, evidence summaries, reports, and presentations.

Key Responsibilities-

Develops drafts and contributes to final written material including evidence summaries, conference abstracts, commentaries, manuscripts, reports, summaries and syntheses of evidence and creates background materials suitable for inclusion in policy briefs, technical reports, background documents, presentations, FAQs and correspondence.
Monitors the progress of synthesis and research activities; develops and maintains records of synthesis and research activities, and prepares periodic and ad hoc reports, as required by investigators, administrators, funding agencies, and/or regulatory bodies.
Supports the work of expert advisory panels and other project-specific committees as needed.
Contributes to the design and undertakes literature reviews and provides syntheses and critical appraisal of existing evidence and develops high quality summaries.
Provides rapid response to internal and external requests for scientific and technical advice.
Applies quantitative and/or qualitative research methodologies to the collection, analysis and interpretation of study data.
Coordinates and works primarily with chronic disease prevention staff and investigators to conduct complex primary data collection activities such as key informant interviews, observations or focus groups and undertakes analysis as required.
Manages study data by designing and organizing scoring procedures and computer databases.
Completes statistical analysis including descriptive and inferential analyses; summarizes results in tabular and graphical form for use in PowerPoint presentations, manuscripts, and other reporting formats.
Prepares Research Ethics Board protocols submissions, and maintains other necessary regulatory documents.
Coordinates the grant application submission process (e.g. uploading files to electronic submission sites, collecting signatures).
Assists with the development of research grant applications as directed by the principal investigator, this may include drafting literature reviews, protocols and analytic sections, appendices and budgets.
Develops and executes a knowledge exchange plan driven by knowledge user type, and knowledge exchange principles; maintains collaborative working relationships within the Agency and external collaborators.
Coordinates with other staff in ensuring that work is completed to keep synthesis and research projects within required timelines.
Maintains collaborative working relationships within PHO and with external clients and stakeholders in order to ensure the success of synthesis and research activities.
Manages documents and processes on SharePoint to ensure systems are set up to orderly archive and access relevant materials.
Represents department on PHO and external committees and working groups, as assigned.
Other duties as assigned.

Knowledge and Skills-

Skill and expertise in conducting literature reviews, syntheses, and critical appraisals, sufficient to provide syntheses and critical appraisal of existing evidence, and to develop summaries.
Skill and expertise in developing proposals, reports, and presentations.
Effective project management, research, analytical skills in order to support the work of expert advisory panels and other project-specific committees as needed.
Skill and expertise in conducting and analyzing quantitative and qualitative data and research in area of own specialty in order to complete statistical analysis including descriptive and inferential analyses.
Knowledge and experience with quantitative and/or qualitative research methodology and related software applications (SPSS, SAS, NVivo), sufficient to apply quantitative and/or qualitative research methodologies to the collection, analysis and interpretation study data.
Skill and the ability to work in a matrix management structure and within cross disciplinary teams.
Planning, organizing, project management skills and initiative in order to work efficiently under conditions of multiple deadlines and changing priorities with meticulous attention to detail.
Skill and ability to approach and manage assignments in a fast-paced environment.
Effective interpersonal, teamwork and relationship building skills.
Office computer and data management skills with proficiency in MS Office (Word, Excel, PowerPoint); familiarity with SharePoint in order to manage documents and processes on SharePoint. Covidence; EndNote.

Education and Experience-

Master's degree in public health, social sciences or related discipline.
3-5 years' experience supporting synthesis and/or research at an academic department, research institute or organization.

Attributes and Competencies-

Written communication and editorial skills to develop commentary, reports, summaries and presentations, and to create background materials suitable for inclusion in policy briefs, technical reports, background documents, FAQs and correspondence.
Effective interpersonal and oral communication skills in order to support the work of expert advisory panels and other project-specific committees as needed.
Effective client service and relationship building skills are required, such as to coordinate and conduct complex requests, primary data collection activities such as key informant interviews, observations or focus groups, and to lead thematic or other analysis to commiserate with qualitative approach.
Judgment and problem-solving are required in all aspects of the position; for example, assisting with the development of research grant applications, drafting manuscripts, conducting literature reviews and systematic reviews, and monitoring and managing synthesis and research projects by addressing input and feedback from multiple reviewers.
Accountable for undertaking literature reviews and developing summaries; providing high quality syntheses from scoping to completion and able to conduct critical appraisal of existing evidence.
Accountable for monitoring the progress of synthesis research activities; developing and maintaining records of synthesis and research activities; developing and preparing periodic and ad hoc reports, as required by (for example) requestors, investigators, administrators, funding agencies, and/or regulatory bodies.
Accountable for applying quantitative and/or qualitative research methodologies to the collection, analysis and interpretation study data.

Duration: Contract (Fixed Term), 12 month(s)

Hours of Work: Full time, 36.25 hours per week

Compensation Group:Association of Management, Administrative and Professional Crown Employees of Ontario

Salary :$67,932.00 - $95,107.00

Posting Date: 09-26-2025

Closing Date: 10-11-2025

Please note: applications will be received no later than 11:59pm on the date preceding the closing date as indicated on the Job Requisition.

Note: Internal candidates will be considered first.

While we thank all applicants for their interest, only those selected to move forward in the recruitment process will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.

PHO is committed to ensuring equity in employment. Our goal is to create a diverse, inclusive workforce that reflects the communities we serve and to ensure our services and communications are accessible to all individuals. Any candidate who requires a job posting in an alternative format may email a request to HR_Inquiries@oahpp.ca. Once an applicant has been selected for an interview, they can inform PHO about any accommodations they may require at any stage of the interview process.

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Research Coordinator