Project Manager ERP Discovery (SAP PM/MM Replacement)

Position Summary: Our client is seeking an experienced Project Manager to lead the discovery and assessment phase for a potential replacement of their SAP Plant Maintenance (PM) and Materials Management (MM) systems within a higher education environment. This role will coordinate cross-functional stakeholders across facilities management, procurement, supply chain, finance, and IT to facilitate requirements discovery and evaluate future-state technology solutions. The Project Manager will guide the organization through the assessment process, ensuring clear documentation of business needs, system dependencies, and implementation considerations to support executive decision-making and future ERP strategy.

Primary Duties and Responsibilities

Discovery and Assessment Leadership
Lead the discovery phase to evaluate alternatives to existing SAP PM and MM modules.
Develop and manage the discovery project plan, timeline, and key deliverables.
Facilitate stakeholder workshops and interviews across facilities management, campus operations, procurement, and IT teams.
Document current-state processes, system architecture, and operational dependencies.
Requirements and Process Analysis
Gather and document business requirements related to facilities operations, plant maintenance, asset lifecycle management, work order management, inventory management, and procurement processes.
Analyze current SAP PM/MM functionality to identify operational challenges, inefficiencies, and capability gaps.
Map current-state workflows and identify opportunities for improved automation, integration, and operational efficiency.
Solution Evaluation
Support the evaluation of potential ERP platforms and vendor solutions that could replace SAP PM and MM functionality.
Coordinate vendor demonstrations, solution assessments, and technical evaluation sessions.
Collaborate with enterprise architecture and IT teams to assess integration requirements, data migration considerations, and infrastructure implications.
Stakeholder Engagement
Partner with facilities leadership, campus operations teams, procurement, finance, and IT leadership to ensure alignment across departments.
Facilitate governance meetings and provide regular status updates to executive sponsors and steering committees.
Support decision-making by presenting findings, trade-offs, and recommendations throughout the discovery process.
Documentation and Reporting
Develop key discovery outputs including current-state process documentation, business and technical requirements, and system dependency mapping.
Prepare gap analyses and pain point assessments related to existing SAP PM/MM capabilities.
Define vendor evaluation criteria and support comparative solution analysis.
Develop a high-level implementation roadmap and preliminary cost estimates for potential ERP solutions.
Prepare executive-level presentations and recommendations to support future ERP investment decisions.

Minimum Skills, Knowledge, and Ability Requirements

Education and Experience

Bachelor's degree in Business Administration, Information Systems, Engineering, or a related field.
7+ years of project management experience supporting enterprise systems, ERP implementations, or technology transformation initiatives.
Demonstrated experience leading system discovery, assessment, or evaluation projects.
Experience working with SAP environments, particularly PM and/or MM modules.

Domain Knowledge

Strong understanding of plant maintenance, facilities operations, asset management, inventory management, and procurement processes.
Familiarity with enterprise asset management (EAM) concepts and operational workflows.
Understanding of ERP system architecture, integrations, and data migration considerations.

Analytical and Problem-Solving Skills

Ability to analyze complex operational processes and translate them into structured requirements and documentation.
Experience performing gap analysis, solution evaluation, and system capability assessments.
Strong critical thinking skills with the ability to evaluate risks, trade-offs, and strategic options.

Communication and Stakeholder Management

Proven ability to facilitate cross-functional workshops and stakeholder interviews.
Excellent verbal and written communication skills with experience presenting to executive leadership.
Strong stakeholder management skills, particularly within complex organizational environments.

Project and Change Management

Experience developing project plans, milestones, and deliverables for discovery and transformation initiatives.
Ability to manage competing priorities and coordinate work across multiple departments.
Experience supporting governance structures and steering committee reporting.

Tools and Methodologies

Experience with project management and collaboration tools such as Microsoft Project, Smartsheet, JIRA, or similar platforms.
Familiarity with process mapping and documentation tools such as Visio, Lucidchart, or equivalent.
Experience working within structured project delivery frameworks such as Agile, Waterfall, or hybrid approaches.

Soft Skills

Strong facilitation skills and ability to guide workshops and collaborative discussions.
Ability to translate technical concepts into clear business language for stakeholders.
Strong organizational and time management skills with attention to detail.

Preferred Qualifications

Experience working within higher education institutions, particularly supporting campus facilities, capital projects, or procurement operations.
Experience working with SAP PM/MM in facilities or asset management environments.
Familiarity with Oracle Primavera (P6) or other project portfolio management tools.
Experience supporting ERP transformation or SAP replacement initiatives.
PMP or similar project management certification.

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Project Manager ERP Discovery (SAP PM/MM Replacement)