Position Summary

The primary focus of the Senior Associate, Procurement role is to convert approved, complete requisitions into accurate and compliant purchase orders with speed, accuracy, and strong customer service. The Buyer owns the day-to-day PO lifecycle for assigned materials or services, geography, or business area, using contracts, preferred suppliers, and Oracle Fusion workflows ensuring timely execution, cost effectiveness, and adherence to procurement policies and procedures. Working closely with suppliers and cross-functional teams, the Buyer determines the appropriate buying channel, leverages existing contracts and preferred suppliers, resolves procurement issues, and executes purchasing activities that support operational continuity and business objectives while driving process excellence.

Responsibilities

Manage assigned operational buying queues and convert approved, complete requisitions into purchase orders within defined service levels.

Review requisitions for completeness, accuracy, budget/approval readiness, correct supplier, contract availability, item description, quantity, unit of measure, delivery terms, ship-to details, and required supporting documentation.

Identify and use existing preferred suppliers, contracts, and approved buying channels before initiating spot buy activity.

Solicit and evaluate supplier quotations, evaluate price and delivery information, and select suppliers in accordance with approved sourcing rules, ensuring commercial competitiveness and compliance with procurement requirements.

Create, dispatch, monitor, and maintain purchase orders in Oracle Fusion, including routine change orders, cancellation requests, close out activities, supplier communication, and status updates.

Coordinate with requestors to resolve incomplete requisitions, unclear specifications, missing documentation, delivery needs, coding issues, or business-priority questions before PO issuance.

Escalate higher-value, higher-risk, contract-required, or negotiation-heavy requests to Strategic Buying or Contract Management as appropriate.

Support supplier onboarding requests by coordinating business requirements and working with Vendor Master and internal stakeholders to ensure suppliers are approved before purchase order issuance.

Communicate with suppliers to confirm order acknowledgment, pricing, lead times, and changes affecting operational needs.

Support urgent and emergency purchase routing in accordance with the Procurement Standard and escalation path.

Support troubleshooting of PO, receiving, and invoice hold issues by coordinating with requestors, Expeditors, Accounts Payable, and suppliers.

Contribute to continuous improvement by identifying recurring free-text demand, pricing mismatches, description issues, supplier gaps, or contract opportunities that could reduce manual buying work.

Comply with procurement standard, segregation of duties requirements, FAA approval workflows, and Oracle Fusion data standards.

Maintain accurate documentation, ensuring compliance with company policies and governance requirements, and support audit activities.

Provide requestor guidance on requisition quality expectations, buying channels, catalog usage, PO status, and process requirements.

Qualifications

Associate’s or Bachelor’s degree in Supply Chain Management, Business, Finance, Operations, or related discipline preferred; equivalent relevant experience may be considered.

3+ years of purchasing, procurement, operations support, supply chain, materials, or accounts payable/procure-to-pay experience, preferred

Working knowledge of requisitions, purchase orders, change orders, contract call-offs, supplier communication, and invoice/receiving dependencies.

Ability to interpret requisition, PO, supplier, contract, and spend data

Working knowledge of Oracle Fusion or comparable ERP/procurement/materials management platforms preferred

Ability to interpret buying guidance, contracts, catalogs, supplier information, and approval requirements.

Strong communication and follow-up skills with internal stakeholders and suppliers.

Ability to manage high transaction volumes across multiple requestors and suppliers in a dynamic operating environment while maintaining compliance, documentation quality, and service-level discipline.

Key Interfaces

Strategic Buyers, Business Requestors and Approvers, Category Management, Contract Management, Expeditors, Vendor Master, Accounts Payable, Suppliers.

Measures of Success

Meet or exceed purchase order processing cycle times

Meet or exceed SLA performance for volume of open requisitions

Requestor satisfaction through timely and clear communication on requisition status, issue resolution, and process guidance

Improved utilization of preferred suppliers, contracts, and approved buying channels. #Plains

The selected candidate will be eligible for company benefits including Medical, Dental, Vision, and Paid Time Off (PTO)..

Plains All American Pipeline, L.P.

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Senior Associate, Procurement