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Admin Assistant-Clinic Operations
CATEGORY: NON-EXEMPT
RESPONSIBLE TO: Director of Finance
LIFTING REQUIREMENTS: UP TO 30 LBS
EFFECTIVE DATE: 9/15/2022

GENERAL DESCRIPTION:
The Admin Assistant - Clinical Operations, under the supervision of the Director of Finance is, responsible for maintaining participant medical records, coordination of all medical appointments, to include transportation when needed and performing a variety of clerical functions and duties as assigned.

RESPONSIBILITIES:

Answer phone in Clinic Area, directing calls and taking messages when appropriate;
Prepare Daily Clinic Schedule;
Obtain progress notes, treatment summaries, and test results as needed for participant medical records;
Prepare data for chart audits for local, state and federal guidelines;
Maintenance of participants medical records, including opening and closing, and routine filing;
Create and manage charts for incoming and ongoing participants;
Assist team members in obtaining routine information for medical records;
Coordination of all medical appointments to include transportation as needed;
Track consults and referrals from beginning until completed;
Schedules x-rays and diagnostic testing;
Data entry into databases for tracking purposes; and
General office work and all other reasonably related jobs as assigned.

MINIMUM QUALIFICATIONS:
Knowledge of medical terminology required
High school graduate with office skills to include computer and office machine use - Two years work experience as clerk/typist
Proficient in MS Office, to include Word and Excel
Medical records or health related background required
Ability to independently multitask and reprioritize in a fast-paced clinic environment

THE basics AT JAN WERNER reserves the right to change job description and work hours as required by the program.

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Jan Werner Adult Day Care Center

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Admin Assistant-Clinic Operations