Executive Assistant

Summary
Responsible for overseeing office day-to-day operations for two Executive Managing Directors (EMD) in charge of various groups.

Responsibilities

Plans, coordinates and ensures the EMDs schedules are followed. Provides “gatekeeper" and "gateway" role
Answer phone calls, including coverage for main lines, other executives and CEO extensions
Schedule meetings, including various Committee Meetings
Prepare materials, book conference rooms and coordinate AV for meetings
Work closely and effectively with EMDs to keep well informed of upcoming commitments and responsibilities, following up appropriately
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the EMDs. Determines appropriate course of action, referral, or response
Reading, sorting, and responding to correspondence
Follows up with clients and contacts and supports the cultivation of ongoing relationships
Coordinate all travel arrangements for EMDs per company policy using approved providers
Collect and submit all expenses for reimbursement/expense reports in a timely manner and according to policy. Assist EMDs with approvals of expenses for direct reports
Safeguard confidential and/or proprietary information
Assist other executives and perform office duties as needed with direction from COO and office manager
Assist with corporate events
Work on special projects as needed
Some personal assistance required

Qualifications

Knowledge: Word, Excel, Outlook, PowerPoint, Visio
Skills: Organized, detailed oriented, self-motivated, strong time management skills and ability to multi-task, strong communication skills
Experience: College preferred, 3+ years office and executive administrative work

Salary Range
$68,000 - $73,000

Island Capital Group LLC

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