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Do you enjoy bringing structure and order to busy, fast-moving environments?
Do you take pride in keeping schedules, calendars, and processes running smoothly?
Do you like being the person others rely on to keep things organized and on track?
Are you comfortable managing calendars, timekeeping, and administrative processes with consistency and discretion?
Are you proficient with Microsoft Outlook, Excel, Word, and Teams?
Are you looking for a long-term opportunity supporting the U.S. Department of State in Charleston, SC?

If you answered “yes” to most of these, keep reading.

What Makes This Opportunity Different

All contractors supporting this Department must be able to possess or obtain a Secret security clearance.

A Secret clearance is a valuable professional credential that can open additional career opportunities within the federal government and government contracting environment, including potential pathways to future roles.

This position offers stability, strong benefits, exposure to federal operations, and the opportunity to build a trusted administrative foundation within Global Financial Operations.

You Must Meet These Minimum Requirements

Associate degree from an accredited institution or equivalent relevant experience
Minimum of two years of administrative or office support experience
Strong organizational, written, and verbal communication skills
Proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams)
Ability to follow established procedures with consistency and attention to detail
Ability to work independently in a structured, process-driven environment
Ability to obtain and maintain a Secret security clearance

Experience and education may be substituted where appropriate.

We Are Also Looking For Candidates Who Have

Experience managing calendars, scheduling meetings, and resolving conflicts
Experience with timekeeping, payroll support, or attendance tracking
Experience supporting a front office, leadership team, or administrative unit
Demonstrated ability to prioritize tasks and manage competing requests
Professional communication skills and sound judgment
Comfort enforcing boundaries through process and scheduling controls

Our Most Successful Employees In This Position Demonstrate

Reliability and consistency
Strong organizational discipline
Good judgment and discretion
Attention to detail
Professional communication
Comfort serving as a gatekeeper without confrontation

Department Overview

Global Financial Operations (GFO), within the Bureau of the Comptroller and Global Financial Services (CGFS), supports the U.S. Department of State’s worldwide financial operations and administrative infrastructure.

In this role, you will support the leadership of Global Financial Operations by providing core administrative, scheduling, timekeeping, and front office support to the Managing Director, Front Office staff, supervisors, and a diverse team of contractors and civil service employees.

You must be comfortable working independently, maintaining office routines, managing administrative processes, and learning the organization’s programs and procedures. This position plays an important role in keeping front office operations organized, compliant, and running smoothly.

Day-to-Day Job Responsibilities Include

The employee will provide Administrative Assistant – Front Office support to the Bureau of the Comptroller and Global Financial Services (CGFS), Department of State (DoS), Charleston, SC, in support of Global Financial Operations (GFO).

This position provides administrative support to the Managing Director and the GFO Front Office and reports to the Assistant Program Manager.

Responsibilities Include

Manage and maintain the Managing Director’s Outlook calendar, including scheduling, prioritization, and conflict resolution
Protect calendar integrity by preventing overbooking and ensuring adequate transition time between meetings
Serve as a gatekeeper for meeting requests and visitor access coordination
Maintain daily sign-in/sign-out logs and process leave requests
Prepare and submit time and attendance entries in WebTATEL
Compile and distribute weekly and recurring administrative reports
Manage and update distribution lists, staffing trackers, and administrative records
Coordinate document routing, administrative taskers, and compliance forms
Maintain organized electronic records and documentation
Support general front office administrative operations as assigned

You Must Have The Ability To

Work independently while following established procedures
Manage sensitive information with discretion
Prioritize tasks in a fast-paced environment
Communicate clearly and professionally
Learn and apply Department of State administrative systems and processes

Work Schedule

Standard 8-hour shift between 7:15 a.m. and 6:00 p.m., with a 45-minute non-compensated break.
Additional hours may be required with Project Manager and DoS approval.
100% on-site position.

Software Systems Utilized

Microsoft 365 (Word, Excel, PowerPoint, Publisher, Teams, OneDrive, OneNote, Forms, SharePoint, and Outlook)
WebTATEL (Timekeeping)
E2 (GeT) Solutions (Travel System)
IDP database system (Education Requirement Tracking System)

Integrated Finance & Accounting Solutions (IFAS)

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