Do you thrive on organization, precision, and bringing clarity to complex projects? Are you a natural influencer who excels at rallying cross-functional teams to achieve shared goals? We’re looking for a driven, detail-oriented Proposal Development and Capture Strategy Specialist to help us transform opportunities into compelling, client-focused proposals that stand out from the competition.

In this role, you’ll be the glue that holds our proposal process together, using your keen eye for detail and collaborative spirit to craft winning strategies and content. You’ll work closely with subject matter experts across departments, guiding teams to align their expertise and insights into cohesive, high-impact deliverables. If you’re motivated by the challenge of inspiring internal teams, managing tight deadlines, and delivering exceptional results, we want you on our team.

Responsibilities

Responsible for assembling required resources, skills, and support functions to develop proposal content and conformance for solicitations, requests for information, quotes or proposals. Supports internal alignment with strategic growth initiatives.
Collaborates with business operations pricing and contracts team to ensure contracts compliance and price to win input
Leads and participates in color team reviews, in accordance with established best practices.
Contributes to team strategy and capture plans to analyze customer and market dynamics including features-benefits-proofs, win themes, gap analysis, and competitor analyses.
Develops proposal schedules and milestones; executes and tracks proposal completion
Manages overall content design, development, and review and oversees proposal production and delivery activities.
Participates in kick-off meetings, internal/gate reviews and status meetings; assists with developing agendas and provides meeting notes. Schedules, coordinates and facilitates reviews.
Reviews assigned proposal sections for compliance with development standards, standard format and style criteria. Takes corrective action or performs rewrites.
Maintains proposal development tools such as process standards, author handbook, databases and gate materials.
Maintains proposal content and incorporates revisions, updates or comments.
Supports post-submittal proposal activities including drafting responses.
Collaborate with technical leadership to shape technology investments.
Assists with growth and strategy reporting and managing adjustments to LRBP reports.

Required Skills & Experience

Experience conducting analysis and managing projects
Experience influencing stakeholders and building cross-functional relationships
Experience working in Federal Government proposal development
Experience with the Shipley proposal development process
Knowledge of FAR/DFAR compliance regarding US government solicitations
Experience in the aerospace or defense industry and has a clear understanding of the Business Development life cycle
Keen eye for process improvement and ability to influence innovative and positive changes to create efficiencies
Demonstrated proposal writing experience with comprehensive knowledge of solicitation analysis, developing compliance matrices, and generating annotated outlines.
Proficient with Microsoft Word, Excel, Project and PowerPoint; experience with Salesforce
Demonstrates high caliber of communication skills, both written and verbal.
Successfully manages a multitude of ongoing proposals at once across several functions
Ability to create project schedules to meet the defined project objectives
Experience with strategic business planning (5-year business plan builds) would be an advantage

Typical Education and Experience

6-9 years with bachelor’s degree or 4-7 years with master’s degree

At Insitu, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

Insitu also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability programs and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire.

Please note that the salary information show below is a general guideline only. Salaries are based upon candidate experience, qualifications and work location.

Typical Hiring Range: 79,500.00 - 109,450.00

Insitu is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

Insitu, Inc.

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Proposal Development & Capture Strategy Specialist - Remote