Benefits / Office Assistant

Established downtown law firm seeks individual with benefits and/or back office assistant experience to support the day-to-day administrative operations of the firm. Ideal candidate will have exceptional organizational, time management and communication skills. We are looking for a friendly team-player who is willing to provide firm-wide assistance where needed and has the desire for professional growth.

Hours: Monday – Friday, 9:30 AM - 5:30 PM

Overview of Job Responsibilities:
• Manage and administer group health benefits: medical, dental, vision, life insurance and flexible spending plan
• Coordinate annual benefit open enrollments
• Process employee benefit changes, terminations and monthly insurance bills
• Administer COBRA
• Assist Office Administrator in completing benefits reporting requirements
• Responsible for accurate benefits and general employee record maintenance
• Update group health plan documents and revise employee/attorney manuals when needed
• Assist employees with basic interpretation of benefit plans and basic HR policies and procedures
• Have general knowledge of (or willing to learn) employment laws and practices and stay abreast of the changing laws
• Post and/or distribute required notices as needed
• Maintain confidentiality with sensitive employee information
• Data entry of Accounts Payable twice a month
• Assist with planning and scheduling firm events
• Create and distribute weekly firm e-newsletter (internal)
• Develop and maintain constructive, cooperative and positive working relationships with others
• Able to identify and resolve problems in a timely manner; be a resource for the firm
• Other tasks assigned by Office Administrator
• Above all, work with all administrative departments to ensure firm runs efficiently and smoothly

Skills & Qualifications:
• College degree is required
• One year of general office experience is required
• Excellent computer skills, specifically Windows 10 or 11 and Microsoft Office: Word (knowledge of styles is a plus), Outlook, Excel
• Accurate database management and record keeping
• Effective customer service and interpersonal skills
• Ability to balance multiple tasks simultaneously; self-motivated
• Able to work both collaboratively as a team and independently with minimal supervision
• A keen eye for details and a personal commitment to deliver consistent, quality results
• Excellent oral and written communication skills; good listener with a calm demeanor
• Prior law firm experience is a plus but not required

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this position.

Salary Range $48,000 to $55,000 per year

We thank you for your interest, but due to the high number of applicants we are not able to respond to all inquiries. If we consider you to be a potential candidate, we will contact you to set up a phone interview.

Hecht Solberg Robinson Goldberg & Bagley

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