We are seeking a high-performing Executive Assistant & Project Coordinator to serve as a true right-hand partner to one of the owners. It’s multi-entity business group, some days are super-fast paced, other days are working on planning items. This is not your typical admin job—this role blends executive support, personal concierge-level assistance, and other duties to complete specific projects.

The right person is extremely organized, resourceful, detail-obsessed, and thrives in a dynamic environment. You’ll work across accounting, real estate, client services, and tech-adjacent teams. You must be equally comfortable booking hard-to-get reservations as you are reviewing documents, following up on project deliverables, or supporting M&A activity.

This is a high-visibility, high-impact position for someone who wants to grow into an operations role over time.

Key Responsibilities

Executive & Personal Support

Manage calendar, travel (domestic & international), and meeting coordination
Monitor and manage inboxes, draft responses, and escalate key messages
Book and confirm hard-to-obtain reservations (e.g., restaurants, hotels, flights)
Assist with personal admin (appointments, Secretary of State renewals, rental properties, etc.)

Project & Task Management

Use Monday.com (or other program) to track tasks, priorities, and team assignments
Follow up with internal staff and vendors on outstanding tasks and reports
Organize files, contracts, renewals, and documentation (OneDrive, Teams, DocuSign)
Ensure timely renewals for licenses, insurance, and registrations across entities

Client & Team Communication

Serve as point-of-contact for scheduling and follow-up
Assist in preparing first drafts of contracts, LOIs, and term sheets from templates
Help oversee task accountability for internal and external team members

Business Support & Coordination

Interface with operations teams to ensure key initiatives stay on track
Review financials, reports, and KPIs for trends, red flags, or discussion points
Coordinate across departments to gather information and relay updates to the owner
Support occasional high-level research or business development activity

Ideal Candidate Profile

Experience: 3+ years supporting C-level executives in high-growth or entrepreneurial environments
Follow-through: You don’t drop the ball. Ever.
Detail-oriented: Spelling or formatting errors are a deal-breaker in this role
Education: Bachelor’s degree preferred, but equivalent experience and skills accepted
Tech-savvy: Comfortable learning and using tools like Monday.com, OneDrive, Teams, QuickBooks Online, DocuSign, and AI transcription tools
Communication: Exceptionally strong verbal and written communication skills
Organization: Can handle a fast-moving task list, competing deadlines, and multiple channels of communication
Discretion: Able to handle sensitive information with professionalism and confidentiality
Problem-solver: Sees inefficiencies and proactively addresses them
Growth-oriented: Willing to learn the business and grow into a broader operations role over time

Perks & Benefits

Competitive salary + performance-based bonus
401(k) plan with matching
Medical, dental, and vision insurance
PTO and paid holidays
Mentorship and leadership development from a serial entrepreneur

This Role Is NOT for You If:

You require step-by-step instructions every day
You’re uncomfortable wearing many hats
You get overwhelmed when there’s no clearly defined path
You’re not tech-forward or curious about new tools and systems

Grandview Leadership Partners, LLC.

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