We are seeking an accomplished Administrative Professional to join our BIoanalytical Sciences (BAS) team in South San Francisco. The Principal Administrative Business Partner is an integral part of multiple departments within Development Sciences (DevSci), responsible for direct contribution in complex administrative and operational support matters. With direct support responsibilities for the BAS Leadership team, this position will also interact and collaborate frequently with the broader staff, the DevSci Administrative Business Partner community and members of assigned governance or support committee(s) in DevSci as appropriate.

The Opportunity

In this role you will be responsible for the following range of administrative activities:

• Manage and plan events involving internal departments within and sometimes functions outside of Bioanalytical Sciences. • Manage dynamic calendars for senior leadership, coordinating meetings across time zones and resolving scheduling conflicts. • Organize U.S. and international travel logistics, including flights, hotels, transportation, and itineraries. • Collaborate with internal and external stakeholders, aligning priorities while managing complex scheduling. • Reconcile and process expense reports for leadership and guests, ensuring timely and accurate submissions. • Handle scheduling, logistics, and travel arrangements for invited guests, consultants, and candidates. • Provide support for review forums, including managing KPI related report preparations • Support recruitment efforts by facilitating a positive candidate experience. • Plan and execute team meetings, departmental off-sites, and large-scale events, managing agendas, venues, technical needs, materials. catering, and contract management • Submit purchase and change order requests for external collaborators to support team projects. • Mentor junior admins, collaborate with the admin team, maintain confidentiality, and manage internal department communications and platforms (Google Suite, gSites, newsletters, etc.).

Who You Are

• Minimum High School diploma with 10 years, or Bachelor’s degree with 8 years (10 preferred) professional administrative experience in a senior leadership/executive environment, with advanced hands-on experience in the responsibilities as described above. • Ability to work effectively as a team player with a diverse group of people including senior staff and administrative colleagues • Actively creates a collaborative and productive climate. Ensures ideas, opinions and the expertise of others are elicited when making decisions that impact overall group, actively seeks and integrates input from other parts of the organization, resolves complex issues and conflict • Works independently under general supervision and is self-motivated. Has outstanding organizational & communication skills, including the ability to manage several tasks concurrently. • Able to anticipate impact on other areas and to address problems by developing practical, thorough, and creative solutions without necessarily relying on supervisory review. Ability to manage multiple projects or unexpected requests simultaneously and with minimal supervision. • Must be highly proficient in e-mail and calendar (g-mail, g-cal, Google+, g-Docs, etc.); experience with preparing expense reports and coordinating travel. • Must be able to prioritize, problem-solve, and work independently, practice strong organizational skills, and exercise judgment and discretion regarding sensitive/confidential and proprietary information • Must be able to understand and troubleshoot from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. • Ability to be present and respond to requests or assignments during core business hours.

Preferred

• BS/BA degree is preferred but not required • • Ideally has experience in pharma/biotech.

Relocation benefits are not available for this posting

The expected salary range for this position based on the primary location of South San Francisco, CA is $90,200 - $167,400. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and Company performance. This position also qualifies for the benefits detailed at the link provided below.

Genentech

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Principal Administrative Business Partner, DevSci