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Administrative Associate / Executive Assistant / Auction Operations Coordinator

Location: Alpine, CA

Schedule: Full-Time, Monday-Friday, 8:30 AM to 5:00 PM

Company: Fischer Auction & Appraisal

Compensation: $18-$21 per hour depending on experience

About Us

Fischer Auction & Appraisal is San Diego's oldest and most trusted professional auction company. Since 1948, we have helped businesses, banks, trustees, attorneys, landlords, and individuals sell assets through auctions, appraisals, and liquidation services. No two days are the same here. One day you may be helping coordinate vehicle paperwork, the next you may be creating social media content, assisting customers, preparing auction inventory, or supporting our operations team. We are a family-owned business with a close-knit team that works hard, moves quickly, and helps wherever needed.

We are looking for someone who enjoys variety, thrives in a fast-paced environment, and wants to grow with a company long term.

Position Overview

This position serves as a key support role for our Operations Manager and ownership team. The ideal candidate is highly organized, tech-savvy, friendly, resourceful, and willing to jump into whatever needs to be done that day. You will sit at our front desk and be one of the first people customers interact with, so professionalism and a positive attitude are extremely important. This is not a position where you perform the same tasks every day. We need someone who can adapt, learn quickly, solve problems, and think on their feet.

Responsibilities

Responsibilities may include, but are not limited to:

Customer Service & Front Desk

Greet customers and visitors
Answer incoming phone calls
Respond to customer inquiries
Assist buyers and sellers throughout the auction process
Provide pickup instructions and auction information

Auction Administration

Review and clean up auction catalogs before publication
Verify seller numbers, starting bids, titles, images, and auction descriptions
Add disclaimers and auction notes when necessary
Contact winning bidders regarding payment and pickup arrangements
Follow up with buyers who have not collected purchased items
Assist with auction inventory and lot creation
Prepare auction paperwork and bidder materials

Vehicle & DMV Support

Assist with vehicle title processing
Coordinate signatures and document collection
Deliver or retrieve titles, keys, checks, and related paperwork
Communicate with vehicle buyers regarding payment and transfer requirements

Marketing & Social Media

Create Instagram and Facebook posts
Promote upcoming auctions, previews, featured items, and closing reminders
Assist with email marketing campaigns
Create auction web pages using WordPress
Help generate content using AI tools and software

General Office & Operations Support

Perform local errands as needed
Make post office and bank runs
Organize auction supplies and materials
Prepare auction baskets and bidder packets
Research products, parts, or equipment when needed
Assist with special projects and operational tasks
Support the Operations Manager and ownership team wherever needed

Qualifications

Required

Strong computer and technology skills
Comfortable learning and using AI tools daily
Excellent communication and customer service skills
Strong organizational skills and attention to detail
Ability to multitask and prioritize effectively
Positive attitude and team-oriented mindset
Reliable transportation and valid driver's license
Ability to work independently with minimal supervision
Willingness to learn new skills and take on new responsibilities
Ability to thrive in a fast-paced environment

Preferred

Bilingual (English/Spanish)
DMV, title, registration, or vehicle paperwork experience
WordPress experience
Social media marketing experience
Administrative assistant or office management experience
Auction industry experience

What We're Looking For

The right person is:

Friendly and outgoing
Smart, resourceful, and quick to learn
Comfortable wearing many hats
Not afraid to ask questions
Able to stay calm under pressure
Reliable and dependable
Looking for a long-term career opportunity
Excited to grow with a family-owned company

Why Join Fischer Auction & Appraisal?

Family-oriented work environment
Stable, growing company with a strong reputation
Opportunity to learn multiple aspects of the business
Variety in your day-to-day work
Opportunities for advancement and professional growth
Work alongside a small, supportive team where your contributions matter

If you enjoy being busy, solving problems, helping people, and working with a team that values hard work and flexibility, we'd love to hear from you.

Work schedule

Monday to Friday
8 hour shift

Supplemental pay

Other

Benefits

Employee discount
Paid training

Fischer Auction Company

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