Founded in 2003, ebs Recruiters is built on a foundation of family values and a passion for finding great opportunities for amazing individuals. With over 3,000 talented professionals successfully placed, we are dedicated to making dreams a reality. Networking is at the core of what we do, connecting candidates with their ideal roles and providing top-notch services to our clients.

Today, our leadership team boasts over 100 years of collective experience in technical recruitment. Their extensive expertise brings a unique blend of business acumen and interpersonal skills to every interaction. When you partner with ebs Recruiters, you can rely on us to offer continuity, expertise, and a dedicated contact for all your recruitment needs. We recruit a perfect fit, every time.

Executive Assistant

**Candidates must be local to Greater St. Louis, MO**

Position Summary: The Executive Assistant provides comprehensive administrative support to senior leadership and the department. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. The position involves managing a wide variety of administrative tasks, coordinating meetings and travel, handling correspondence, and supporting special projects and departmental operations.

Key Responsibilities:

Manage complex calendars and schedules, including meetings, appointments, and travel arrangements for executives and department members
Plan, coordinate, and execute meetings, conferences, and special events
Prepare and edit reports, presentations, correspondence, and other documents for accuracy and clarity
Maintain organized filing systems and ensure accessibility of records and information
Handle incoming correspondence, phone calls, and emails --responding or redirecting as appropriate
Prepare and process invoices, reimbursements, and expense reports
Manage and track financial and administrative records, supplies, and mailings
Serve as a liaison between the executive office and internal/external stakeholders, including senior leaders and clients
Support and coordinate special projects, including research, data compilation, and logistics
Exercise independent judgment to plan, prioritize, and organize workloads efficiently
Work collaboratively with other administrative staff to ensure smooth departmental operations

Qualifications:

5–7 years of executive administrative or related experience; Associate’s degree preferred
Strong organizational and time management skills; ability to handle multiple priorities
Excellent written and verbal communication skills
High level of professionalism and discretion in handling confidential information
Strong attention to detail, accuracy, and follow-through
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong interpersonal skills with the ability to interact effectively at all levels
Ability to work both independently and as part of a team

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Executive Assistant