Job Title: Estimating Assistant
Job Summary:
The Estimating Assistant will be responsible for assisting the estimating department with all facets of the bidding process such as: researching, gathering and preparing proposals, ensure all bid requirements are met (mandatory job walks, pre-solicitations, etc.).
Essential Duties/Responsibilities:
 Solicit and obtain pricing from vendors and subcontractors
 Manage DBE good faith efforts
 Organize/print/file bidding documents
 Update bidding documents with addenda
 Verifies subcontractor’s certifications are on file and current
 Review project Insurance Requirements and obtain quotes for any compliance needed
 Attend project meetings to stay abreast of ongoing projects
 May prepare forms such as change orders, purchase orders, service agreements, and subcontracts accordingly
 Obtain bid bonds
 Compile bid documents
 Assemble marketing packages
 Creates new project files, and subcontractor folders and maintains throughout the life of the project
 Search for solicitation opportunities and complete prequalification requirements
 Manage potential client database
 Record bid results and manage historical records
 Assist Project Managers with Subcontractor coverage as needed
 Solicit subcontractor quotes using online bid software and various other resources.
 Research general condition items: Dumpster fees, portable toilets, temporary storage and fencing as needed
 Research and identify prospective projects to flag for bidding
 Assist in building bid packages for subcontractors and sending bid reminders.
 Data entry of subcontractor contact information and pricing
 Perform follow-up calls to all bidding subcontractors and/or suppliers
 Assemble bid packets, track documents, type correspondence to ensure all necessary documentation and communication is accurate and timely.
 Perform a variety of administrative and office support functions to ensure the daily operations of the department run efficiently.
 Provide support to estimating staff with bid preparation and job startup by utilizing thorough knowledge of terminology, procedures and practices to ensure needs are met.
 Coordinate all MBE/WBE/DBE/UDBE to ensure diverse representation of subcontractors on all bid submittals.
 Provide maintenance of bid list and bid packets to ensure timely and accurate bid submission.
 Establish processing and documentation to ensure good faith efforts and project advertising requirements are met.
 Assist office staff with administrative duties as needed
 Other duties as assigned
Required Skills/Abilities:
 Excellent communication skills
 Strong attention to detail
 Ability to read, understand and organize construction plans and specifications
 Strong organizational and problem-solving skills
 Ability to work independently and with minimal structure while exercising great judgment
 Strong ability to multitask, prioritize and work well under pressure to meet established deadlines
 Must be proficient in Microsoft Office (Excel, Project, Power Point, Word, Outlook)
Education and Experience:
High school diploma or equivalent.
At least two years of related experience required.
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.

Construction Firm

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