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LEGAL ASSISTANT FOR PUBLIC RECORDS

Revised: 7/27/2026

POSITION DETAILS

Position Title: Legal Assistant \| Public Records

FLSA Classification: Non-Exempt

Position Term

Limited 12-Month Fixed-Term Position. Potential position

continuation dependent upon available funding

Salary Grade: 8

Reports To: City Attorney

Cell Phone Stipend: ? Eligible ? Ineligible

Supervisory Functions

Full-Time Employees ? Seasonal Employees
Part-Time Employees ? Volunteers
Temporary Employees ? No Supervisory Functions

BASIC FUNCTION

Under the direction of the City Attorney, perform a variety of

secretarial and administrative

duties to support office operations and activities related to the

processing of public record

requests, providing secondary assistance to the Legal Prosecution

Services division, and limited

reception and office support duties supporting the Legal and

Administrative offices of the City

as described below.

DISTINGUISHING CHARACTERISTICS

Under direction from the City Attorney, public records duties include

review and content

management of public record requests and public records gathered

pursuant to public record

requests, which includes public safety records and digital media,

body-worn and in-car camera

footage, and other responsive city records; evaluating exemptions;

making appropriate

redactions; maintaining appropriate exemption logs to substantiate

compliance with public

records request requirements; create invoices; and communicate with

requesters. The position

manages and complies with legal requirements for handling complex,

confidential, and

sensitive information with tact and discretion.

Provides general administrative support as required, data entry,

accounting, reporting,

research, and special projects as assigned and time allows. Performs a

variety of secretarial and

administrative duties to support office operations and activities,

including specifically delegated

legal work as well as performing legal research, assembling

documentation and providing

support for the prosecution services division which includes processing

discovery, drafting

pleadings, assisting with restitution claims, and communication with

victims and witnesses.

LEGAL ASSISTANT FOR PUBLIC RECORDS

Revised: 7/27/2026

Provide general office reception services to Legal and Administrative

guests and visitors and

direct the public to the appropriate department or individuals. Process

and deliver outgoing

mail to the Post Office and receive, screen, and distribute Legal and

Administration department

mail; other administrative support duties as assigned.

Essential Functions

Reasonable accommodations may be made to enable individuals with

disabilities to perform

These Essential Functions. The Essential Functions Of The Incumbent

include, but are not limited

to the following:

Public Records Request Processing

1\. Using a City designated public record processing software, conduct

preliminary review

and delegation of public record requests received by the City as

directed.

2\. Complete preliminary review and redaction of all public records

gathered in response to

public record requests, including public safety records and digital

media, in accordance

with Idaho Law and Department policies for City Attorney review.

3\. Monitor status and response dates for all public record requests to

maintain compliance

with Idaho Law and Department policies.

4\. Maintain appropriate exemption logs to substantiate compliance with

public records

request requirements.

5\. Communicate with requesters, create invoices, and release records in

accordance with

Idaho Law and Department policies.

6\. Maintain security and confident iality of all sensitive and

confidential records in

accordance with Idaho Law and Department policies.

Support of Legal Prosecution Services

1\. Reviews case records and assembles necessary information for legal

proceedings.

2\. Reviews, organizes, and indexes pleadings, discovery requests, and

responses for

attorney review and approval.

3\. Assists with the preparation, filing, and service of pleadings.

4\. Coordinates the collection, review, and production of documents for

discovery requests.

5\. Reviews and redacts written materials, as well as video and/or audio

files using

electronic hardware and software, to help respond to disclosure

requirements or

prepare for trial.

6\. Reviews forms, data, and other information and documents to ensure

accuracy and

conformance with estab

City of Moscow

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Legal Assistant - Public Records