Premier Private Country Club | Boca Raton, Florida

A distinguished boutique private country club in Boca Raton seeks an exceptional professional to serve as Executive Assistant to the General Manager / Chief Operating Officer.

This highly visible role functions as the executive nerve center of the club, providing strategic administrative leadership and governance coordination for the General Manager and the Board of Directors.

Unlike a traditional administrative position, this role requires an individual who understands the unique culture, governance structure, and operational sophistication of private clubs. The successful candidate will demonstrate impeccable professionalism, exceptional discretion, and the ability to navigate a dynamic environment with engaged volunteer leadership.

This position sits at the intersection of executive leadership, board governance, legal awareness, and luxury hospitality operations, ensuring seamless communication and organizational excellence across the club.

Position Overview

The Executive Assistant to the General Manager/COO provides high-level strategic administrative support and governance coordination for the club’s executive leadership and Board of Directors.

This role serves as a trusted advisor and organizational partner to the General Manager while maintaining professional relationships with the Board, committees, and senior leadership team.

The position requires a sophisticated professional capable of managing complex communications, board dynamics, legal documentation, and executive priorities within a highly confidential environment.

Key Responsibilities

Executive Leadership Support

Provide comprehensive executive support to the General Manager/COO
Manage complex scheduling, priorities, and executive communications
Prepare reports, presentations, and strategic correspondence
Maintain absolute confidentiality regarding personnel, legal, and governance matters
Anticipate operational needs and proactively support executive initiatives

Board Governance & Administration

Coordinate all Board of Directors and committee meetings
Prepare agendas, board packets, and supporting materials
Record and maintain official minutes and governance records
Track board directives and follow-up actions
Serve as liaison between executive leadership and volunteer leadership
Ensure governance processes are organized, professional, and compliant

Legal & Statutory Awareness

Maintain familiarity with relevant Florida statutes impacting private clubs and residential associations
Assist the General Manager with governance documentation and legal coordination
Maintain contract records, corporate documentation, and official filings
Ensure documentation is maintained in accordance with governance standards

Organizational & Operational Coordination

Maintain awareness of all club departments and operational priorities
Assist with internal leadership communications and executive initiatives
Support cross-department coordination on key projects and communications
Assist with member communications when appropriate

Board Relations & Executive Diplomacy

Interact with Board members and committee leadership with professionalism and diplomacy
Manage sensitive communications with tact and discretion
Support a productive working relationship between executive leadership and volunteer governance

Qualifications: Required

5+ years experience supporting senior executives
Country club membership experience
Experience in private clubs, luxury hospitality, member organizations, or board-driven environments
Exceptional written and verbal communication skills
Demonstrated experience supporting Board of Directors or governance bodies
Strong organizational and project management abilities
High emotional intelligence and professional discretion

Preferred

Experience in private club operations
Familiarity with Florida statutes affecting associations or private organizations
Legal or paralegal background
Experience preparing board minutes and governance documentation
Advanced proficiency in Microsoft Office and board portal platforms

Personal Attributes

The successful candidate will demonstrate:

Executive presence and polished professionalism
Exceptional diplomacy and political awareness
The ability to manage competing priorities and personalities
Calm judgment under pressure
Detail orientation and operational discipline
Absolute integrity and discretion

Compensation & Benefits

The club offers competitive compensation and a comprehensive benefits package commensurate with experience.

About The Opportunity

This role offers the opportunity to work closely with executive leadership and engaged volunteer governance within a respected private club environment.

The Executive Assistant will play a critical role in ensuring leadership effectiveness, governance excellence, and organizational continuity.

Boca Grove

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Executive Assistant to the General Manager / COO of a Country Club