Finance Manager / Accounting Manager

New Jersey - 1/2 days a month in the office. Very Flexible working arrangement.

$90,000 - $110,000 plus bonus and leading benefits.

Position Overview

The Finance Manager / Accounting Manager will be responsible for the day-to-day financial operations with a focus on QuickBooks Online, project-based accounting, financial reporting, expense coding, invoice follow-up, job setup, and coordination with the company's outside accounting firm.

This is a hands-on role for someone who is highly organized, detail-oriented, and comfortable working in a fast-moving agency and professional services environment. The ideal candidate has experience with project-based accounting and understands how agency work is estimated, billed, tracked, and reported.

Key Responsibilities

Financial Management and QuickBooks Online

Manage daily financial activity in QuickBooks Online, ensuring records are accurate, timely and properly maintained.
Maintain the chart of accounts, vendor records, customer records, project/job records, and supporting documentation.
Code expenses accurately by company, client, project, department, and expense category.
Reconcile bank accounts, credit cards, and other financial accounts on a regular basis.
Maintain clean, organized, and auditable financial records.

Project-Based Agency Accounting

Set up and maintain new client job numbers and project records.
Track project-related revenue, expenses, pass-through costs, vendor costs, and internal allocations.
Support project-level reporting, including budget tracking, job profitability, and variance identification.
Work with internal teams to ensure projects are properlyset up, tracked, invoiced, and closed out.
Help leadership understand financial performance by client, project, and business unit.

Reporting, Invoicing, and Month-End Close

Prepare monthly reports, including P&L; statements, balance sheet summaries, cash flow reporting, receivables/payables summaries, and project-level reports.
Support month-end and year-end close in coordination with the outside accounting firm.
Support client invoicing and ensure invoices are accurate, timely, and aligned with project scopes, contracts, and billing schedules.
Follow up on outstanding invoices and help manage accounts receivable.
Track vendor invoices, confirm proper coding, prepare payments for approval, and monitor cash inflows and outflows.

Accounting Firm Coordination and Process Improvement

Serve as the day-to-day contact for the company's outside accounting firm.
Provide documentation, reconciliations, reports, and supporting information as needed.
Support tax preparation, annual filings, and other accounting firm requests.
Recommend improvements to reporting, expense coding, job setup, invoice tracking, and project accounting processes.
Help establish consistent financial workflows and related companies.

BioTalent

New Jobs

Accounting Manager