Advanced Portfolio Management is seeking a highly organized and detail-oriented Office Manager to support the day-to-day administrative, operational, and human resources functions of the firm. This individual will work closely with senior management and external service providers to help ensure smooth business operations across the organization.

Key Responsibilities

Administrative & Office Operations

Manage office operations and coordinate day-to-day administrative functions across the firm
Coordinate building access, office maintenance, vendor scheduling, and general office logistics
Manage vendor relationships, invoice processing, and operational payments across the business
Assist with budgeting, invoice processing, and expense tracking across all business functions
Support ad hoc administrative and operational requests from senior management

Human Resources & Payroll Administration

Coordinate employee onboarding and offboarding processes
Assist with payroll management and HR-related operational processes through internal systems and external service providers
Coordinate employee benefits administration and maintain employee records and documentation
Serve as liaison with external HR, payroll, and benefits providers as needed

Executive Support

Assist with coordination and processing of select executive-related administrative matters, including personal insurance, tax-related payments, club memberships, landscaping, and other ad hoc items

Qualifications

Strong organizational skills and attention to detail
Ability to manage multiple responsibilities and priorities simultaneously
Excellent communication and interpersonal skills
Experience with ADP, payroll systems, invoice processing, or office operations preferred
Familiarity with AI / LLM tools (ChatGPT, Claude, Gemini, etc.) and ability to leverage them to improve administrative efficiency and workflow management
Proficiency with Microsoft Office Suite and general business software applications
Ability to handle sensitive and confidential information professionally

Advanced Portfolio Management

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Office Manager